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G GUIDELINES

BEFORE THE CONFERENCE

  • Presentation length - The allocated time for oral presentations is 16 minutes + 4 minutes for questions. To keep the conference on schedule and to accommodate for delegates who want to move between sessions, session chairs are asked to strictly enforce the time schedule. Please be considerate of your fellow speakers and stay within your allotted time. We encourage you to rehearse your presentation, so that you will not run over time.

  • Schedule - Check the online congress scientific program to confirm presentation date and time: https://www.conftool.com/12hstam2019/sessions.php

  • Presentation order - All oral presentations will be presented at their exact allocated time, i.e. in case a paper is not presented due to absence of the Author(s), this presentation slot will remain empty and available for discussion in the room.

  • Audio-visual equipment – Each technical session room will be equipped with an LCD projector and screen, as well as any supporting furniture and electrical cords required for their operation. Requests for additional audio-visual equipment will be considered on a case-by-case basis. Personal equipment (ex. laptop) cannot be used for the purposes of any presentation.

  • Presentation formats – We encourage the use of Microsoft products and PowerPoint, if possible, to minimize technical difficulties and facilitate speaker transition.
  • Oral presentations should be prepared in Microsoft products format (.ppt, pptx) or Portable Document Format (PDF).
  • Movies typically need to be copied along with the PowerPoint file in order to play, and MPEG files are more reliable than AVI files.
  • Please name the file using your last name for identification purposes and save it on a flash drive.
    The aspect ratio of your PowerPoint presentation slides should be 4:3.
  • It is recommended to keep slides concise and simple. Use high contrast text and plain backgrounds.
  • We encourage use of the conference logo in the first slide of your presentation.
  • Please do not use your presentation for commercial solicitation.

  • Language - Please note that the official Conference language is English, therefore the presentations must be prepared and delivered in English.

DURING THE CONFERENCE

  • All oral presentations must be pre-loaded AT LEAST 2-hours prior to your talk at the onsite technical secretariat on the ground floor of the conference venue.
  • At the Technical Secretariat you can provide updates to your presentation, rehearse transitions, and review any last-minute details that will provide attendees with a seamless session.
  • Please make your presence known to one of the Chairpersons before your session starts and be present during the entire session in which your presentation is scheduled.
  • We recommend that Presenters should arrive at the session room at least 10 minutes ahead of time and sit in a front row to lessen transition time between presentations.
  • It is important to follow the time schedule. This ensures that: 1) the final speaker is not deprived of the promised presentation time, and 2) conference attendees can change rooms in order to attend specific presentations in parallel sessions.
  • Accordingly, please do not shift speaker order or time slot during the session. If a scheduled speaker does not appear for his/her presentation, the unused time slot will be filled with Q & A or group discussion.

CONTACT

For any further questions regarding the 12hstam please contact us at 

T. +30 2310 433099
F. +30 2310 433599

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